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Lesson 1: Adding a new Order

Let’s add an order and we will show you to how to add a Season and Supplier too.

Starting from scratch

In these examples we are going to use a new account, so there are no seasons, suppliers, product types etc. set up yet, but the process is the same even if you have some of these already.

Create an order

Go to the order screen on the tab bar, this is the left most icon. Tap the ‘+’ button near the bottom right (or the ‘Add New’ text in the header).

Select a Supplier

The first thing to do when creating a new order is select a Supplier. Tap the ‘Select Supplier’ and you will be able to select any existing suppliers, or add a new supplier.

Since we have no existing Suppliers we will add a new one here.

Clicking on ‘Add New Suppliers’ will bring us directly to the suppliers page on which we can now enter the new suppliers information.

We can quickly enter the Suppliers Name (Mandatory) and if we wish a contact email and phone number. We can edit these and more from the supplier screen at any point in the future.

Each supplier also has an optional Markup field which is used to calculate the retail prices for the items you are buying from this supplier, if no markup is used we will just set the retail price to be the same as the cost price, so we recommend you use a markup here.

When you have added the supplier details, click save and you will be returned to the order screen.

Pick your season

The next step on creating an order is to select a season. Seasons are a way of grouping your orders together so you can set overall budgets etc. In fashion these seasons are typically Autumn Winter and Spring Summer but you can use whatever names you wish.

Again in this case we have no seasons set up yet, so let’s do that now. Click ‘Add New Season’ from the dropdown option.

We must give the Season a name, perhaps AW19, SS20 etc. as these are standard naming but it could be just the year e.g. 2020, or Q120 etc. Whatever works for your business.

We then have the option of setting a budget for the season. It could be perhaps the amount you spend on the same season last year, or a projected value you normally use. In any case, you can always change this value at any time, or if you prefer not to use it thats fine too.

(As a side note, if you would prefer not to use Seasons in Buyerpix, create one called ‘No Season’ or something and just use this all the time)

Using Variants

Variants are used to break down your order by units such as size, colour etc. Variants are only supported on certain plans within Buyerpix. We will discuss variants in more detail later – if you wish to read about that now click here, otherwise let’s just leave this as the default value of ‘None’, you can always change that later.

Order Notes & Budget

The last two optional fields are order notes and budget. As the name suggests notes is a free text field on which you can add any useful notes or comments about this order.

The order budget is the budget specific to this order, remember we had a season budget earlier which applies to the total value of all orders within that season. When you select a season for the order you will see here what the budget (if set) for that season is, and then you can decide what spend you want to allocate to this particular order.

When you have completed all these fields click ‘Save’ at the top and your order will be created. In the next lesson we will see how to add your order items to it.

Updated on 29th July 2019

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